If you use Fortnox for your Swedish business accounting, you know that bank reconciliation (bankavstamning) is one of the most time-consuming tasks. Manually entering every transaction from your bank statement PDF is tedious and error-prone. This guide shows you how to convert your PDF kontoutdrag to CSV and import it directly into Fortnox -- saving hours of manual work.

Why Import Bank Statements into Fortnox?

Save 2-3 hours per month: Stop typing transactions manually. A typical monthly statement with 50-100 transactions takes hours to enter by hand.
Eliminate data entry errors: Automated import removes manual-typing errors, and every row is reconciled against the statement's own printed balances.
Faster month-end close: Import and reconcile in minutes instead of days. Your revisor (auditor) will thank you.
Works with any Swedish bank: Handelsbanken, SEB, Nordea, Swedbank, Lansforsakringar, Danske Bank -- all converted to the same CSV in Fortnox format.

The Problem: Fortnox Does Not Read PDF Statements

Fortnox supports importing bank transactions from CSV files, but most Swedish banks only provide statements as PDF files (kontoutdrag). Some banks offer CSV export through online banking, but these exports often lack critical information or use formats that Fortnox cannot parse correctly.

This creates a gap: you have your data in PDF format, but Fortnox needs it in CSV. That is exactly the problem our converter solves.

Step-by-Step: PDF to Fortnox in 5 Minutes

Download your bank statement PDF

Log into your bank's online banking (internetbanken). Navigate to your business account, select the period you want to reconcile, and download the kontoutdrag as a PDF file. You can also use statements received by post or email.

Convert PDF to CSV with Bank Statement Sheet

Go to our converter page and upload your PDF. Our system automatically detects your bank format and extracts all transactions. Review the preview to verify dates, descriptions, and amounts are correct. Then click Download CSV.

Open Fortnox's account reconciliation view

According to Fortnox's support documentation (Manuell hantering av betalfiler), manual file handling happens in the Stam av konto (account reconciliation) view. Open it and select the bank account you want to reconcile. (Fortnox's Bokforing fran kontoutdrag is a separate automation feature that requires an active bank connection.)

Add the CSV file

Per the same Fortnox support article, you add a file manually by dragging and dropping it into the reconciliation view. Use the CSV you downloaded from our converter — a Fortnox-style CSV with date, description, and amount columns. Note: Fortnox's reconciliation import expects a bank-specific file layout, so depending on your bank and setup you may need to adapt the file — we don't claim a guaranteed one-click import.

Match and reconcile

Fortnox will attempt to auto-match imported transactions with existing bookkeeping entries (verifikationer). Review the matches, manually match any unmatched items, and complete the reconciliation. Done!

Which Banks Work with This Method?

Our converter supports all major Swedish banks with dedicated parsers optimized for each bank's specific PDF format:

Handelsbanken

Dedicated parser, every row reconciled against printed balances (742 of 742 balance checks on a real 743-transaction statement)

Nordea

Swedish and Nordic formats, multi-currency support

SEB

Including reference numbers and OCR payments

Swedbank

Including Swish and Autogiro transactions

Lansforsakringar

All 23 regional companies supported

Danske Bank

Danish and Swedish formats, MobilePay support

For banks not in this list, our generic parser handles most standard PDF statement formats. The converter auto-detects your bank, so you do not need to select it manually.

Tips for Fortnox Users

Bank feeds or PDF conversion?

If your client's bank is connected to Fortnox and the feed was active for the whole period, Fortnox's own bank feeds are the right tool — use them. PDF conversion covers what a feed structurally cannot: the months before the connection was activated, banks without a Fortnox connection, foreign banks, and new-client onboarding where all you have is statement PDFs.

Handle multiple months at once

If you are catching up on bookkeeping, you can convert several months of statements individually and import them into Fortnox one by one. Our Pro plan supports up to 100 pages per day, which is enough for a full year of statements from most banks. If you handle client statements at an accounting firm, see our page for redovisningsbyraer.

Use CSV for Fortnox, Excel for analysis

Download CSV for importing into Fortnox, and Excel for your own analysis. The Excel export includes additional formatting like headers, column widths, and the running balance column that makes it easy to verify totals.

Verify before importing

Always check the preview before downloading. Look for:

Correct number of transactions (compare with your bank statement page count)
First and last dates match the statement period
Amounts look reasonable (no missing decimals or wrong signs)
The running balance in the last row matches your bank's closing balance

CSV Import vs. Manual Entry: Time Comparison

Task	Manual Entry	PDF to CSV Import
Enter 50 transactions	45-60 min	2 min
Verify for errors	15-30 min	1 min
Reconcile in Fortnox	15-20 min	5 min
Total per month	1.5-2 hours	8 minutes

Vanliga fragor (FAQ)

Fungerar det med Fortnox Bokforing Mini?

Var export ar en vanlig CSV-fil och ar inte last till nagon sarskild Fortnox-plan. Exakt vilka importfunktioner som ingar i respektive plan styr Fortnox -- se deras supportdokumentation, eller fraga oss sa hjalper vi till.

What CSV format does Fortnox expect?

According to Fortnox's support article Manuell hantering av betalfiler, files are handled manually via drag-and-drop in the Stam av konto (account reconciliation) view. Our Fortnox export is a CSV in Fortnox format — UTF-8 encoded and semicolon-separated, with date, description, and amount columns.

Can I import multiple bank accounts?

Yes. Convert each bank account's statement separately and import them into the corresponding accounts in Fortnox. Each import goes to a specific bank account in your chart of accounts (kontoplan).

Ar det sakert att ladda upp kontoutdrag?

Ja. Alla filer krypteras under uppladning och raderas automatiskt inom 24 timmar. Vi lagrar aldrig dina transaktionsdata. Var tjanst ar fullt GDPR-kompatibel.

How to Import Bank Statements into Fortnox (Step-by-Step)